The built-in features in Microsoft Teams will help you boost overall productivity and achieve everyday workplace tasks like meetings, seminars, and video and audio call smoothly.
After sharing high volumes of information, locating particular images, files and folders become very difficult.
These tips and tricks will help you to organize things and prevent you from getting lost in the web of information.
Top Features Of Microsoft Teams
Collaboration On Any Device: Microsoft Teams is available on your mobile phone as well as on your desktop, which in turn allows you to access it on whichever platform you want.
1:1 Or In A Small Group: In Microsoft Teams, you can collaborate for a 1:1 chat or group conversation with other members.
You can even share sensitive information through private chats.
Even creating a new private group with the people with whom you chat frequently will make your work easier and more convenient.
Online Meetings: Team users can quickly join Team meetings through video and audio options. And with Microsoft Teams Premium on the release, intelligent meetings are soon to come for everyone.
Dedicated Phone Number: The team members will have a dedicated phone number and advanced calling features within the Teams application.
Hidden Tricks On Microsoft Teams
These easy hacks mentioned below will prevent you from wasting a lot of time and will significantly impact your productivity.
1) Customize Your Notifications With Teams
Customizing the notification in Teams is easy and simple. Click on your Teams profile icon in the top right corner and select the Notification tab. You can easily change the Alert type and Frequency.
2) Mark Your Favorite Team Channel
Keep your preferred teams and channels on top so that accessibility becomes easier.
Click on the three dots menu next to the team or the channel’s name and click on Favorite.
3) Microsoft Teams Helps Break Down Language Barriers
The need to communicate effectively across cultures, countries, and languages is of utmost importance.
Teams’ ability to translate messages into different languages is one of the most authentic and easiest ways to break down language barriers.
All you need to do is to click on the ellipses on that particular message and select Translate.
It will automatically translate the message into your default language.
4) Using The Do Not Disturb Feature In Teams
Your productivity can get hampered, and your focus can shift if you get constant notifications.
You can turn off those unwanted distractions by enabling the Do not disturb mode. Click on the profile icon in Microsoft Teams and set your status as do not disturb.
You can also set up priority access for the individuals whose messages you want to receive, even if the notification is paused.
5) Send Stickers And GIFs
Implementing stickers and GIFs in your Team’s message box can help you convey many emotions that can’t be conveyed through words.
You can select the options from the message box and incorporate them into your chats.
6) Use Teams Together Mode To Bring People Closer
Recently Microsoft Teams has incorporated a new feature called Together Mode.
This will help you to place all the meeting participants on a particular shared background so that all the meeting participants appear to be sitting in the same room.
You will find the Together Mode in your Teams in-call background option.
7) Blur Your Background
Teams allow you to blur your background if you are not in an ideal setting while on a video call.
At times people get distracted by seeing the background, so it’s a convenient option to blur the background while a meeting is in progress.
8) Use An Immersive Reader To Narrate The Text
This particular feature in Microsoft Teams will allow you to hear the posts, chats, and other documents loudly.
It will act as your narrator, and in order to make it function, just hover it on top of your chosen message by clicking on the three horizontal ellipses and choosing an Immersive Reader from the drop-down list.
9) Avail Of The Bookmark Option
Microsoft Teams allow you to avail the bookmark-specific content later on.
You can revisit the page or data later and search for the bookmark-specific content that you are looking for.
10) Decide Who Will Have Microsoft Teams Administrative Privilege
Microsoft Teams allow all users to modify and create Teams by default.
It becomes challenging to maintain the Microsoft Teams organization if more team users are given Administrative rights.
11) Take Advantage Of The Microsoft Teams Channel
Microsoft Teams uses Channels for organizing Teams conversations.
Use different channels for different conversations so that it becomes easier to find the documents and conversations by navigating to the particular channel which contains the project topic.
12) Reorder Teams With Drag And Drop
Favoriting a team keeps it in a different category, but you can even control the rest of the teams falling back on the general list.
Simply click and drag the file and place it wherever you want to. It would be best if you placed it in the correct position when the list turns grey.
13) Teams Can Group Users Into Tags
Creating sub-groups within the team depending on the role, project, or location.
Tags will make it easier for you to mention (@mention) or start a chat with everyone who is included under the tag. You can now manage the tags efficiently in your Teams option.
This comprehensive guide should help you to improve coordination and management in your workplace.
Mention the tips and tricks which you have incorporated in your workplace in the comment section below.
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