If it doesn’t happen in your emails, does that mean you imagined it? So much of our communication now is digital and perhaps in a decade or two all forms of verbal discussion will be rendered obsolete. Well, we hope not, but you get the idea.
When it comes to mastering the art of sending, writing, managing your email processes there are many relevant client apps out there, indeed the market is growing at an increasingly rapid rate. Some of those out there are very impressive, offering a fresh approach to the market and others keep things on a strict straight line.
When it comes to email providers we can tend to be a little like the ostrich with its head in the sand. We stick to our original stubborn choices, in this case our random original selection of an email provider, even if it’s not in our best interest.
A number of those providers who feature predominantly on the many ‘best email services’ lists have gone a step further down the email rabbithole, thinking outside the box to come up with nice little tricks and hacks to help make your experiences all the more easier.
These tricks will either save you time, or embarrassment, that you can then use for more rewarding activities.
Here a selection of the best of the bunch
Combine All Your Emails In One!
The average person now has somewhere between 5-10 email addresses, this can be down to a number of factors but mostly relates to the splitting of work and personal activities. This can prove very problematic when you want to see what’s going on in all your worlds all at once.
To help with this issue there’s one great email chat app, Spike, that offers you a place where all your emails can live in harmony. This gives you an instant view of all your communications in one place. Additionally if you don’t want a unified inbox, you can easily switch between all of them with a simple swipe.
This will help those who spend the day wearing many hats, not literally. It can help you juggle your work and life balance with far more ease than you might currently experience.
Help When You Need to Dig Through Your Email Mountain
Some of us have been using the same email for years and sometimes the conversations, and those we have them with, are similarly lengthy. Therefore searching through them can prove a demanding task. Gmail makes this much easier. Their search, specifically their advanced search function, is a dream to work with.
You can filter by subject line and a number of other filters and you’ll soon track down the information you need from that email you sent one Tuesday evening back in 2004. Now if only you can remember the reason you sent it.
Tired of Sending the Same or Similar Email Again and Again
A lot of what we do in our work lives can be predictable and the tasks we cover can sometimes be almost mirror images of what you did this time last week. With Outlook they have a smart bit of kit that helps take the headache out of the process.
Outlook has a system they call Quick Parts and it allows you to isolate and highlight portions of an email and makes it easier to transpose and amend so that you can avoid the monotony of rewriting emails in their entirety again and again.
Clearly another way to avoid this is to do a job that doesn’t require you to think and act like a machine, but until you get that dream job, this will save you precious time.
Wish You Hadn’t Sent THAT Email?
It’s something we’ve all done, either through fits of rage or moments when you lacked sobriety. Sending THAT email when you wish you hadn’t is something you can now rectify before it’s too late.
ProtonMail offers a nice solution to the sending of mails that were perhaps unwise or maybe became quickly irrelevant. You can use their ‘undo send’ facility which gives you the chance to quickly stop your rant from escaping into cyberspace. You can set relevant time limits that then give you a window of opportunity to stop the mail from leaving the comfort of your mind and your computer or device.
Emails That Explode, Well Not Literally
Depending on your age, and background, you’ll probably be aware of the famous Mission Impossible quote “This message will self-destruct in five seconds.” Well it turns out this is kind of possible to replicate with your Gmail account
If you want to send an email to someone but also want it to have an expiry date, this can be achieved with Gmail’s ‘Confidential Mode’. This is particularly useful for legal matters or emails that deal with sensitive material. Basically you set the time frame, if the email hasn’t been opened by a certain date then after that point the recipient won’t be able to access it and the documents within it. Pretty cool, right?