Data protection is something everyone needs to take seriously, whether as an individual or an organization. It is even more critical if you’re an organization so clients’ files and data wouldn’t be misplaced or mistakenly deleted with no records to get them back. In simple terms, data protection is the strategy employed to keep important data safe and accessible at all times.
Understanding data protection best practices to follow in 2023 will give you (and your business) a big boost in securing important documents, files, emails, and other relevant data, so nothing gets affected even in a data loss situation. From backing up to the cloud, setting up 2FAs, and establishing on-premises solutions, there are many data protection tips to know.
What is Data Protection?
In detail, data protection refers to the strategies, techniques, and applications or solutions deployed for the purpose of securing datasets and important documents in a workspace environment or even by an individual – maybe a freelance/remote individual service provider. There are various types of data protection practices and approaches.
However, data protection practices are governed by state laws written into a DPA (Data Protection Act). The DPA indicates how organizations, businesses, or even the government can make use of people’s data. Interestingly, the data protection tips shared in this article are in line with the regulations of the DPA.
SaaS data protection solutions are built for enterprises and SMEs to allow them efficiently secure the ton of datasets they handle daily. These solutions create room for continuous data protection over the cloud. SpinBackup is a one-stop cloud data protection solution offered with the Service as a Software (SaaS) architecture.
5 Data Protection Best Practices to Follow in 2023
1. Cloud Data Protection
One of the most impressive and futuristic data security trends is “Cloud Backups.” Securing your business data and files to the cloud is one of the best things to do. The time of on-premises deployments is gone; now it’s time for business solutions you can scale and access easily from any device or location.
Cloud data protection for enterprises and businesses is usually delivered as a SaaS solution, and SpinOne (by SpinBackup) is an all-in-one SaaS data protection platform that helps you protect data from business apps such as Google Workspace, Microsoft 365, Salesforce, and the rest. SpinOne comes with a plethora of customizable features and tools.
When you use SaaS platforms like SpinOne, it becomes effortless to recover your files in any data loss scenario. This means that data recovery becomes a seamless task; you can always be confident that your important business files are saved in the cloud.
2. Set Up Two-Factor Authentication (2FA)
Another way to step up the security of your data storage platforms or devices is to enable two-factor authentication. This implies setting up an additional security layer, such that even after an allowed user enters a password to access the stored data, the user would be prompted to pass another security test – it could be captcha solving, SMS verification, or verification using authenticator applications. 2FA can be set up even on SaaS platforms.
3. Deploy Only Verified Solutions
Not all business solutions should entice you a lot. Yes, they may be good solutions that actually perform what the developers advertise, but how about compliance and security? You should only embrace solutions that align with data leakage protection policy, GDPR regulations, and other data protection laws.
When you deploy an unreliable solution, your database may get attacked and infested with malware by phishers and hackers, and all the data you thought were protected would get corrupt and practically inaccessible. So, one of the data protection tips to take seriously in 2023 is to use only verified and reliable data storage, backup, and recovery solutions.
4. Train Your Employees Regularly
Technology changes every day, literally. What you know last year, if you haven’t improved on it, you’d definitely be sounding archaic today when you speak of it in a conference or meeting. That said, it is important to keep your workers abreast with the newest developments and improvements in data security.
Train the data department regularly to make them adapt to recent changes in data security. Let them know about password security, potential cybersecurity threats, and how to bridge against the many antics modern hackers deploy to breach datasets of companies and small businesses.
5. Backup Always
This particular tip cannot be overstated. As a company that deals with lots of datasets and crucial files, it is important to run continuous backups to save copies of these confidential documents, data, or files. So that, if these files get lost from the primary storage, you can fall back to the backup copy and retrieve whatever information is needed at the moment.
Cloud solutions typically offer backup and restore functionality with great flexibility. It is wrong not to have backups as a company – even individuals make backups of their important files. You can have multiple backups on different systems or platforms – there is no way all of them will fail at once.
These are data protection “Pro-Tips” you should take seriously in 2023. As technology keeps advancing, cyberattacks on companies’ databases keep increasing, you have to do everything possible to not get caught up in those attacks. Protecting your business data and files via the cloud grants more flexibility than any other means, and you can scale such solutions easily, too.
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